Location: Warsaw, POL
Work Type: Full time
Salary: Not disclosed
Experience Level: 1 to 3 years of experience
Application Deadline: 5 December 2026
About the Company
JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
The Opportunity
The EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools.
This is an excellent opportunity for an organized, safety-focused professional to build expertise in emergency management while working with diverse teams across multiple countries. You'll have real impact, clear ownership, and the chance to develop your career within a global leader in real estate and facilities management.
What You'll Do
- Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites
- Maintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact lists
- Monitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers in a timely manner
- Support the maintenance and accuracy of E-Prep dashboards and reporting tools
- Track and follow up on corrective actions arising from drills, audits, and inspections through to closure
- Coordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster management
- Assist with E-Prep-related audits, inspections, and risk assessments
- Liaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documented
- Prepare regular E-Prep status reports and KPI summaries for leadership
- Support the review and closure of E-Prep work orders within facility management systems
Requirements
Core Qualifications
- Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)
- 1 to 3 years of experience in EHS administration, emergency preparedness, or facilities coordination
- Ability to work independently, take initiative, and adapt to shifting priorities
- *Preferred Qualifications
- NEBOSH General Certificate, IOSH Managing Safely, or equivalent EHS qualification
- Experience supporting multinational or regional operations across multiple time zones
- Experience with Fire Marshal/Warden and first aid coordination programmes
- Why This Role?
Technical Expertise
- Knowledge of emergency preparedness regulations and standards applicable within EMEA
- Experience with facilities management or EHS reporting tools
- Proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Knowledge of emergency drill best practices and post-drill evaluation methodologies
- Familiarity with large corporate EHS systems, processes, and reporting platforms
- Experience with data visualisation or business intelligence tools
- JLL Culture: Join a company committed to safety excellence, sustainability, and creating environments where people and businesses thrive.
- At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.
Professional Strengths
- Strong organisational and administrative skills with the ability to work with data streams
- Strong written and verbal communication skills in English
- Additional European language skills (e.g., German, French, Spanish) are advantageous
- Regional Exposure: Work with diverse teams across EMEA, gaining international experience and cultural awareness.
- Variety: No two days are the same, you'll coordinate drills, solve problems, work with stakeholders at all levels, and contribute to continuous improvement.
Benefits & Perks
Not specified in the original listing.
Why This Role Matters
This role is a direct way to contribute to JLL's environmental work through the responsibilities listed above.
How to Apply
Apply through the official listing using the link below.
Application Link: https://jll.wd1.myworkdayjobs.com/jllcareers/job/Warsaw-POL/EMEA-E-prep-Analyst--Health---Safety-_REQ532594/apply/applyManually