Location: Cairo, Egypt
Work Type: Individual Contract
Salary: Not specified
Experience Level: Mid-level (5–7 years)
Application Deadline: Not specified
Contract Duration: One year, renewable
About the Company
DCarbon for Environmental Consultancy is an environmental consultancy focused on supporting environmental and sustainability-related initiatives. The organisation requires effective administrative coordination to support executive operations, stakeholder engagement and business activities.
The Opportunity
DCarbon is seeking an experienced Executive Administrative Assistant to provide comprehensive administrative, organisational and coordination support to its executive management team in Cairo, Egypt.
The successful candidate will manage executive schedules, coordinate meetings and travel arrangements, prepare professional documents, maintain records and facilitate communication between executives and internal and external stakeholders. The role also involves office coordination, documentation management and administrative financial support.
What You'll Do
- Manage executive calendars, appointments, meetings and daily schedules, resolving conflicts and prioritising commitments.
- Coordinate executive travel arrangements, including accommodation, transportation and itineraries.
- Manage correspondence, emails, telephone calls and communications with internal and external stakeholders.
- Draft, proofread and format professional emails, letters, reports and presentations.
- Organise meetings, prepare agendas and supporting materials, record minutes and track action points.
- Follow up on outstanding tasks, approvals, deadlines and decisions.
- Coordinate office logistics, facilities, supplies and administrative services.
- Maintain accurate electronic and physical filing systems, ensuring appropriate document control and confidentiality.
- Coordinate document circulation, signatures, approvals and administrative requests.
- Assist with expense documentation, invoices, reimbursements and administrative financial records.
- Support special assignments, organisational initiatives, workshops and corporate events.
- Identify opportunities to improve administrative procedures and operational efficiency.
Requirements
Core Qualifications
- Bachelor's degree in Business Administration, Office Administration or a related field.
- Five to seven years of relevant experience in executive assistance, administrative coordination, office management support or a similar role.
- Experience supporting multiple executives or senior management is preferred.
- A master's degree or Project Management Professional (PMP) certification is an advantage.
Technical Expertise
- Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel and PowerPoint.
- Familiarity with digital calendars, online meeting platforms, shared document repositories and task-tracking tools.
- Experience coordinating meetings, preparing professional documents, maintaining records and tracking cross-functional assignments.
- Strong organisational and document-management skills.
Professional Strengths
- Excellent written and verbal communication skills in English and Arabic.
- Strong time-management, scheduling and coordination abilities.
- Attention to detail and the ability to manage competing priorities.
- Professional communication and stakeholder-management skills.
- Discretion when handling confidential information.
Mindset Fit
- Proactive, organised and solutions-oriented.
- Able to anticipate scheduling conflicts and recommend practical adjustments.
- Committed to confidentiality, accuracy and timely delivery.
- Capable of maintaining effective working relationships across departments and with external stakeholders.
Benefits & Perks
The vacancy does not specify salary, allowances, relocation assistance, accommodation or other benefits. Applicants should confirm the applicable compensation and employment arrangements with DCarbon.
Why This Role Matters
Effective executive administration enables leadership teams to focus on strategic priorities while ensuring that meetings, communications, documentation and operational commitments are handled efficiently. At DCarbon, this position supports the coordination and delivery of the organisation's business activities within the environmental consultancy sector.
How to Apply
Visit the official vacancy page to review the full job description and application instructions:
Application link: https://dcarbonglobal.com/executive-administrative-assistant/
Review the eligibility requirements carefully, particularly the five to seven years of relevant experience and the requirement for proficiency in both English and Arabic.
Note: The application deadline and salary have not been specified in the supplied vacancy details. Check the official application page for any updates.